THESE ARE THE STANDARD TERMS AND CONDITIONS REFERRED TO IN ANY CONTRACT BETWEEN ALISON THOMPSON, REFERRED TO AS “THE PROOF FAIRY”, AND ANY INDIVIDUAL OR ORGANISATION PURCHASING HER SERVICES, REFERRED TO AS “THE CLIENT”.
1 These terms & conditions apply to any work done for the Client by The Proof Fairy.
2 The Client is under no obligation to offer The Proof Fairy work; neither is The Proof Fairy under any obligation to accept work offered by the Client.
3 The Proof Fairy will provide service(s) as mutually agreed and confirmed in writing by the Client. Acceptance of the service by the Client is taken as acceptance of these terms and conditions.
4 The work will be carried out unsupervised at such times and places as determined by The Proof Fairy, using her own equipment.
5 The Proof Fairy confirms that she is self-employed, is responsible for her own income tax and National Insurance contributions, and for paying VAT (where applicable) and will not claim benefits granted to the Client’s employees.
6 The Proof Fairy agrees to communicate with the Client whenever necessary, via email, telephone or video conferencing.
7 The Client will pay The Proof Fairy an agreed fee per hour OR per thousand words OR an agreed flat fee for the job. As The Proof Fairy is not currently VAT registered, no VAT will be applicable.
8 The Client will reimburse The Proof Fairy for any agreed reasonable expenses incurred in the process of the agreed work over and above the quoted price.
9 The completed work will be delivered on or before the date agreed, for the agreed fee, which will be based on the description of the work required and the brief, both supplied by the Client, unless notified and agreed otherwise.
10 If, however, on receipt of the item to be worked on or at an early stage it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion/brief, The Proof Fairy may renegotiate the fee and/or the deadline.
11 Similarly, if, during the term of The Proof Fairy’s work, additional tasks are requested by the Client, The Proof Fairy may renegotiate the fee and/or the deadline.
12 If the project is lengthy, The Proof Fairy reserves the right to request a 25% deposit in advance of beginning work on the project, and/or invoice periodically for completed stages.
13 Any content created by The Proof Fairy as part of the process will become the copyright of the Client, unless otherwise agreed.
14 The nature and content of the work will be kept confidential and not made known to anyone other than the Client and its contractors without prior written permission.
15 All content delivered to The Proof Fairy by the Client for proofreading/editing is owned by the Client.
16 In this respect, the Client agrees to hold The Proof Fairy harmless from and against all claims, liabilities and expenses arising out of any potential or actual copyright or trademark misappropriation or infringement claimed against the Client.
17 If The Proof Fairy suspects any content supplied by the Client is plagiarism or breaches copyright regulations, she has the right to terminate this contract under the conditions in clause 25.
18 The Proof Fairy guarantees that any work that she subcontracts on behalf of the Client will be completed to the same standard, schedule and budget and with the same conditions of confidentiality.
19 If The Proof Fairy’s work is unsatisfactory, The Proof Fairy will rectify it in her own time and at her own expense.
20 No guarantees are made regarding whether or not the Client’s completed project will be successful, nor is there a guarantee that the completed project will be completely error-free, although all efforts will be made to make it so.
21 Unless a co-writing/co-authorship arrangement is made in writing, all profits/royalties resulting from the completed project will be the sole property of the Client.
22 Unless agreed otherwise at the outset, payment will be made within 14 days of receipt of The Proof Fairy’s invoice, according to the Late Payment of Commercial Debts (Interest) Act 1998.
23 Under the terms of the Data Protection Act 2018, the Client and The Proof Fairy may keep on record such information (e.g. contact details) as is necessary. Either may view the other’s records to ensure that they are relevant, correct and up to date.
24 Once the project is underway, either party may terminate this Agreement by giving 14 days’ notice, sent in writing to the other party at the email or postal address provided. If The Proof Fairy terminates the agreement, the Client will pay The Proof Fairy for work done up to the date of termination, and The Proof Fairy will refund any overpayment. If the Client terminates the agreement, the Client will pay The Proof Fairy for the work completed up to the date of termination, but this amount will not be less than 25% of the estimated total for the project.
25 Either the Client or The Proof Fairy has the right to terminate a contract for services if there is a serious breach of its terms. In this situation, the full quoted price is payable by the Client to The Proof Fairy.
26 If The Proof Fairy is unable to take on your project, she may recommend alternate service providers. However, these are personal recommendations only and outside the scope of these terms and conditions. Any agreements the Client makes will be made directly with the alternate provider.
27 The Proof Fairy may use the Client’s name in her promotional material.
28 This agreement is subject to the laws of England and Wales, and both The Proof Fairy and the Client agree to submit to the jurisdiction of the English and Welsh courts.